P 3 Basic Obligations to Host Revised
What are the Basics as a host of the Nationals®
Find a site and have it inspected by one or more of the Board.
How do I find the site ? Check out page 6 of the How to Book. It has what to look for in a Nat's site.
Acreage should be a minimum of 150 acres.
1. Attend a How to Host Seminar ( Usually held at Council of Council's)
2. Prepare a Budget.
Go to page 10 of the How to Book to see what other expences were, to get a guideline to use for your budget
3. Fill out the Appliation. Hand it in with your budget and info on the grounds at the Council of Council's
15 months before your proposed dates.
4. Select a Chairman and other important positions. The Chairman must remain the Chairman throughtout the event.
Now that you have been awarded the bid, What do you have to do ?
1. You can now start raising money for your event
The first money you will need is for flyers
the first time you may advertise is officially Thursday at Noon of the preceding years event.
You may do other fundraisers prior to that date, but not advertise that you are the Hosts of the Nationals.
2. Get your Art work done and approved. The USA part of the Logo will be done for you.
3. Make a flyer and have it approved just to make sure you have not missed anything important to the event.
We have all seen great flyers that missed one important thing.
Check out items 1-3 on the contract for size and other specifics.
You can sell advertising on your flyer.
4. We will order your Dash Plaques and you can pay for them when you receive them.
5. We also will order your window sticker for you to be paid for upon receipt.
There are two spots on the sticker that you can sell advertisement on.
6. Adhere to what is a Van . Item 15 in the Contract (page 8)
7. Use the Nationals Boards Judging System.
We will give you all of the informatio and supplies you need to do this.
8. Pay $5.00 per Van for the use of the Logo.
This is paid in two parts. At the Council of Council's meeting prior to your event, you will pay for
those Vans that have pre-registered. The Balance to be paid on the last Sunday Noon of the event.
After the Event
1. Prepare the Profit and Loss statement on the form provided.
Why do I have to do this? This is done so that the next potential host has the information to use
to determine if they can Host an event. We do not really care what your profit is for ourselves.
This must be turned in by November 1.
2. Turn in a list of the names and addresses of those who attended your event.
It will be added to the master list that you received before your event.
3, Turn in a list of how many vans/trailers came through the gate every day.
The next host will need this to help set a budget.
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