SECTION Two Contract Obligations

 

Section 2              Basic Obligations to Host                                          

 

What are the basics as a host of the Nationals®

Find a site and have it inspected by one or more of the Board

How do I find the site?  Check out page 6 of the How to Book

It has a what to look for in a Nat’s site.  Acreage should be   minimum of 150 Acres

1.     Attend a How to Host Seminar (usually held at Councils of Councils)

2.     Prepare a Budget.

Go to pages 10 of the How-to Book to get a guideline to use for your budget.

3.      Fill out the application.  Hand it in with your budget and info on the grounds at

The Council of Council 15 months before your proposed dates

4.     Pick the Chairman and other important positions.  The Chairman must stay the Chairman throughout the event

 

Now that you have the bid what do you have to do?

 

1.     You can now start raising money for your event. 

The first money you will need is flyers

The first time you can advertise is officially Thursday noon of the preceding the year’s event.

You can do other fundraisers prior to that but not advertise that you are the host of the next Nationals. 

2.     Get your artwork done and approved.  The USA part of the Logo will be done for you.

3.     Make a flyer and have it approved just to make sure you have not missed anything important to the event.  We have all seen great flyers that missed one important thing.

Refer to the flyers check off list.

Check out items 5 (f) on the contract for size and other specifics

You can sell advertising on your flyer

      3     We will order your dash plaques and you can pay for them when you get them.

4.     We also will order your window sticker for you to be paid for upon receipt.  You have

 two spots on the sticker that you can sell advertisement on.

      4.     Adhere to what is a van on Schedule A in the contract.

      4      Use the National Boards judging system 5(r) in the contract.

                        We will give you all the information and supplies you need to do this.

5.      Pay $5.00 per van for the use of the logo.

This is paid in two parts.  At the Council of Councils meeting prior to your event, you will pay for those Vans that have pre-registered.  The balance to be paid on the last Sunday noon of the event

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After the event

1.      Prepare the Profit and loss statement on the form provided.

Why do I have to do this?  This is done so that the next potential host has the information to use to determine if that can host an event.  We do not really care what your profit is for ourselves.   This must be turned in by November 1

2.     Turn in a list of the names and addresses of those who attended your event so that it can be added to the master list you received before your event.

3.     Turn in a list of how many vans/trailers came to your event one each day.  The next host will need this to help set a budget.