Page
4 REVISED JUNE 2016
Application form
Thank you for your interest in
applying to host the NATIONAL TRUCK-IN â INC.
THE NATIONAL TRUCK-IN â
BOARD INC. has determined that the following criteria must be met:
1.
Established club for at least 5
years.
2. Have attended the 2 Nationals previous to your
application.
3. Have proposed dates during the last three
weeks of July.
4. Have a commitment from a campground large
enough to host the event.
5. The event must be held in the United States
of America.
6. Be willing to provide live
entertainment. Must have live bands
three nights.
7.
Be able to provide a certificate of insurance for a minimum blanket
liability of two million dollars (2,000,000.00) Insurance must include the
NATIONAL TRUCK-IN â BOARD INC.
8.
Application form must be completed and submitted to a Board Member of
the NATIONAL TRUCK-IN â INC. A Board member must see the site prior to the
Council of Councils meeting at which the event is proposed.
9.
Formal presentation of your application must be made to the NATIONAL
TRUCK-IN â BOARD INC.
at the February meeting of the Council of Councils.
10.
When possible the contract will be awarded for the next year’s NATIONAL
TRUCK-IN â
at the February Council of Councils meeting.
i.e.,
February 2008 contract for the 2009 NATIONAL TRUCK-IN â
11. The minimum of 7,500 minimum
amount of flyers in size of 11”x17” or 5,000 11”x17” and an additional 2,500
flyers in any combination of any of the following 11”x6” two sided postcard
style, two sided 8.5”x11” or two sided 4”x6” postcard size (using the printing
specks from Item 3 below) or 7,500 of 11”x17” 7 and be “ full” color using
process color lithographic printing on glossy stock paper. The National Truck-In Board â
has contracted a dedicated designer that will provide pre-press ready fliers
for the chosen printer. The flyers may
be printed and delivered with the costs covered by the winning host. See the contract Item 3 for full details
12. Dash plaques and sticker must be
three color and be the shape of the U.S.A. The Dash plaque will be supplied by
the National Committee and paid for by the Host upon receipt.
13.
Host Club will pay $1.00 per van attending the NATIONAL TRUCK-IN â
to the NATIONAL TRUCK-IN BOARD â.
The dollar per van for all of those vans registered prior to the Council
of Councils meeting in the year of the event is payable at the Council of Council
meeting of the same year.
Thanks again for your interest and
if you have any questions please contact one of the members of the NATIONAL
TRUCK-IN â BOARD.
5
NATIONAL TRUCK-IN â APPLICATION FORM
REVISED JUNE 2018
1. Name of
Host Group: ____________________________________________________________
2. Doing
business as: _______________________________________________________________
3. State
corporation licensed/chartered:
________________________________________________
4. Mailing
address of Corporation ____________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. Contact
person: __________________________ Position _______________________________
6. Day phone
( )
____________ Night phone (
)_____________ Fax (
)______________
7. Name and
address of Host Club or Clubs that will be assisting with the Event:
_______________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
*All
host clubs or host must be listed.
Additional room has been provided on the last page for this information.
8. Club
membership at present: ___________ 6 mo. ago: __________ 1 yr. ago: ___________
9. Number of
chapters (if any) ________
Has your
club attended or participated in a NATIONAL TRUCK-IN â?_____
YES _____ NO
year(s)
______________________________________________________________________
10. Please
list any local/national events your club has sponsored:
Year Event Name Approximate. of Vans
_______ __________________________ _______________
_______ __________________________ _______________
_______ __________________________ _______________
_______ __________________________ _______________
_______ __________________________ _______________
11. Is
club/council individually insured? ____
yes ____ no
If so
Corporation: _______________________________________________________________
Address
__________________________________________ Phone ( ) _________________
Other:
_______________________________________________________________ 1
12. General
Liability Primary Amount __________ Excess Amount _________
Accident and Health Primary Amount __________ Excess Amount _________
Property Casualty Primary Amount
__________ Excess Amount _________
13. Location
of Event site (Name of Facility) (see a): ______________________________________
City
___________________________ State _______ Zip ________ Phone ( ) _____________
The site must be seen by a member of
the National Truck-in Committeeâ at least 3 months prior to the
Council of Councils meeting at which the bid is presented.
14. Dates of the Event: _________________________ Opening and closing
hours of the event
(day/hr.)________________________________________________
15. Number of Vans
proposed National Truck-inâ
site will hold: ____________________________
16. Please provide the following
information regarding the proposed National Truck-in â
site and facilities: (see Page six).
Accessibility
and Facilities Telephone Trash containers
Nearby
Highways Water Port-a-Johns
Food and
Beverage Electricity Ice
General
Description (shade trees etc.) Showers HANDI cap access
Extras
17. Event’s
estimated attendance, daily and total: _________________________________________
18. Security
provide by: _____________________________________________________________
Average
number of security personnel per event day: __________________________________
What
kind of communication will be used? __________________________________________
19. Medical
Care provided by: _______________________________________________________
Average
number of medical personnel per event day: __________________________________
Hospital:
____________________________________number of miles away _______________
20. Is Event
site controlled by local ordinances? Yes_____
No_____
Does
this include health inspections? Yes _____ N0 _____
21. Describe any safety measures/risk
management plans in effect. Does this
include an Emergency Evacuation plan?
_____________________________________________________________________________________
. _____________________________________________________________________________________
22. What is
your estimated dollar investment, before return, on the Event?
____________________
23. Do you
plan to have Vendors? Yes _____ No _____
24. If Vendors are not required to provide
certificate of insurance to you, submit a complete list of all vendors,
including their goods and/or type of display.
25. Is there
outside sponsorship? Yes _____ No
_____
26. If outside sponsorship, submit
complete list of all sponsors, including their goods and/or type of
display.
27. Entertainment:
A. Have you decided on the number/types
of bands you wish to procure? Yes _____ No _____
B. How long is each show and
times/dates: ______________________________________
_______________________________________________________________________
_______________________________________________________________________
28. What form of safe transportation (i.e.
shuttle bus service) will be provided at the National Truck-Inâ?
____________________________________________________________________
______________________________________________________________________________
29. In order to keep in the tradition of
the National Truck-Inâ
we request that the host club sign a contract with the National truck-Inâ
Board. The National Truck-Inâ
contract has specific requirements that the host club must meet which include,
but is not limited to:
A. All
requirements set forth by the Application Form and Contract
B. Dash plaques C.
Window stickers D. No flagrant commercialism
30. We will
follow the National Truck-In Board Show and Shine guidelines Yes _____ No _____
31. Do you
feel your club is willing to sign the contract with requirement such as the
above?
Yes
_____ No _____
32. When
possible a copy of the contract will be signed at the Council of Councils,
National Truck-Inâ meeting on Sunday. The host Club’s bid that has been selected by
the National Truck-In Boardâ will
be notified on Saturday of the Council of Councils meeting, if for some reason
this is not possible all entrants will be notified by Sunday morning.
7
33. In what forms do you plan to advertise
the National Truck-Inâ? ___________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
34. Please enclose with this application a
copy of:
a. All contracts/lease agreement/insurance policies
b. Diagram and photos of location/set up
c. Schedule of Events (both children and adult)
d. Current financial statement (last fiscal year)
e. Any advertisements (indicate name of publications)
f. Contracts between entertainment and council
g. Copy of previous insurance policy.
h. List of Vendors and Sponsorship, good and /or type of
display
j. A proposed budget for the event
36. What are your plans for raising money for this event? _____________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
ADDITIONAL COMMENTS OR INFORMATION:
ANY MEMBER OF THE NATIONAL TRUCK-IN BOARDâ WILL BE ABLE TO ASSIST YOU AS
NEEDED.
No comments:
Post a Comment